Moreover, it offers version control and integration. This ECM solution offers both desktop and mobile options for easy access to find and edit files. Nuxeo also comes with connectors to apps such as Dropbox and Google Drive. This solution offers over 150 plug-ins and extensions for a wide variety of options and upgrades.
Not to mention, OnBase can capture any file and automatically organize and store the file. Moreover, it can be set to allow only specified individuals to modify documents. This an ECM software suite offering the capability of version controls with full-text search and audit trails. Some of Alfresco’s clients include NASA and The Oxford University Press. In addition, this system can be integrated with existing apps. It is cloud-based so, it is a good fit for collaboration. This is an open-source software platform that gets better with community contributions. Here are a few options for enterprise content management software: In this case, what matters most is whether the tools align with your objectives. If you don’t need all the bells and whistles, then it isn’t necessary to buy the most feature-rich system. Your ECM software should align with the business functionality that you need. Templafy offers template and content access with the ability to streamline all company documents and presentations so that they are in compliance with the company brand and regulatory requirements. For example, Templafy offers a solution designed to put an end to what we call, “Document Anarchy.” It can even be utilized for enterprise content management in SharePoint as they are partners with Microsoft. This is why companies such as Templafy have designed user-friendly ECM solutions that don’t require a computer science degree.
There is no need to have the latest and greatest in ECM software if you can’t use it to its full potential. Do you need a partner with a team of experts you can depend on from implementation to training and more? Do you need one-on-one support? Is a 24/7 help desk important? Before making a decision on enterprise content management tools, it helps to first ask these questions. If you are looking for an ECM partner, you want to look into the types of support they offer and what matters most to your business. Yet, how do you determine the best ECM solutions and ECM tools for your business? To implement an efficient enterprise content management system, you need ECM technologies and ECM software. If the file is no longer needed by anyone, it can be archived and/or deleted. They can also modify and save an updated version without changing the fonts and logos. Read next: What is Enterprise Content Management?Īs an example, they can search for the file by typing “marketing email” into a search box. And, through this cloud-based system, employees can access and use the file when and where they need it.
In addition, the document is governed so that it fits company guidelines around fonts, colors and logos – this way, the template is standardized for every employee. Then, anyone with a specific role in the company such as all marketing and sales department employees has 24/7 access. That template is created and stored through a cloud-based system. To illustrate, an employee may have created an email template for a specific persona. Today, it is called Intelligent Information Management (IIM), which manages both content and data – not to mention the conversion of data from paper and microfilm to a digital form. This is about more than just managing content, this is long-term care that delivers the right content in the hands of the right people, when they need it. Read more: What is Enterprise Content Management? Enterprise Content Management MeaningĮnterprise content management is a system of creating, publishing, storing, distributing and organizing data in a way that helps a company reach their objectives. Plus, with the right enterprise content management tools, companies are more organized with the ability to access needed and streamlined data from anywhere in the world. As a result, many are turning towards enterprise content management software and an enterprise content management system to enhance productivity and boost time to market. An increasing number of organizations are finding significant areas of improvement needed around content storage, creation, distribution, access and archiving.